Family Office & Business Operations Manager
OVERVIEW
We are a multidisciplinary design company seeking an experienced, highly organized, and proactive Family Office & Business Operations Manager to oversee the operational, administrative, financial, and property management functions that support our business and leadership team.
This is a high-responsibility role for someone who thrives in a dynamic environment and enjoys bringing structure, organization, and efficiency across multiple areas of responsibility. The role includes oversight of business operations, commercial property management, financial coordination, executive support, and select personal administrative matters for ownership.
The ideal candidate is resourceful, detail-oriented, professional, discreet, and comfortable managing multiple priorities simultaneously.
We are a multidisciplinary design company seeking an experienced, highly organized, and proactive Family Office & Business Operations Manager to oversee the operational, administrative, financial, and property management functions that support our business and leadership team.
This is a high-responsibility role for someone who thrives in a dynamic environment and enjoys bringing structure, organization, and efficiency across multiple areas of responsibility. The role includes oversight of business operations, commercial property management, financial coordination, executive support, and select personal administrative matters for ownership.
The ideal candidate is resourceful, detail-oriented, professional, discreet, and comfortable managing multiple priorities simultaneously.
LOCATION
Hybrid remote in Los Angeles, CA 90069
Hybrid remote in Los Angeles, CA 90069
EMPLOYMENT TIME
Full-Time
RESPONSIBILITIES
Business Operations & Administration
- Oversee day-to-day administrative and operational functions across multiple business entities
- Manage business licenses, LLC renewals, DBA filings, and regulatory compliance
- Coordinate sales tax filings and maintain corporate documentation
- Manage vendor relationships, office systems, and operational processes
Accounting & Financial Administration
- Reconcile company and employee credit card expenses
- Collect and organize invoices, receipts, and financial documentation
- Support bookkeeping, journal entries, and financial record maintenance
- Review and organize incoming mail, bills, and correspondence
- Coordinate with CPAs and financial professionals and prepare documentation for tax filings and reportings
Commercial Property Management
- Oversee administrative and operational management of a portfolio of commercial properties and tenants
- Coordinate tenant onboarding, leases, insurance documentation, and ongoing tenant communication
- Manage vendors, maintenance coordination, building issues, and operational needs
- Assist with loan applications, refinancing, and property-related documentation
Insurance, Asset & Compliance Management
- Manage business, property, and vehicle insurance renewals and administration
- Coordinate vehicle titles, registrations, and related documentation
- Maintain corporate records and compliance filings
Human Resources & Internal Support
- Support employee onboarding and HR administration
- Maintain internal records and operational systems
Executive & Personal Support
- Coordinate scheduling, appointments, and administrative matters for company leadership
- Assist with select personal administrative and household-related coordination
- Handle confidential information with professionalism and discretion
QUALIFICATIONS
5+ years of experience in operations, family office administration, executive support, property management, accounting administration, or similar roles
Strong organizational and project management skills
Ability to manage multiple priorities independently
Experience working with CPAs, attorneys, banks, vendors, and consultants
Familiarity with bookkeeping and financial coordination
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office, Google Workspace, and QuickBooks preferred
Highly detail-oriented, proactive, and resourceful
5+ years of experience in operations, family office administration, executive support, property management, accounting administration, or similar roles
Strong organizational and project management skills
Ability to manage multiple priorities independently
Experience working with CPAs, attorneys, banks, vendors, and consultants
Familiarity with bookkeeping and financial coordination
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office, Google Workspace, and QuickBooks preferred
Highly detail-oriented, proactive, and resourceful
COMPENSATION
Competitive salary based on experience, responsibilities, and qualifications.
Competitive salary based on experience, responsibilities, and qualifications.
BENEFITS
- Flexible schedule
- Paid time off
HOW TO APPLY
Please email ferial@idgrouplive.com with your resume and a brief note on why this role interests you.
Please email ferial@idgrouplive.com with your resume and a brief note on why this role interests you.